Corporate Administration Specialist (all genders)

The Role

We are looking for a detail-oriented and hands-on Corporate Administration Specialist to support our Finance function and ensure smooth day-to-day corporate administration. In this role, you will work closely with and report to our Head of Tax and collaborate with the wider Finance and Legal teams to maintain well-organised and reliable entity administration across the Lucanet group. You will play a key role in keeping our corporate housekeeping running efficiently, with a particular focus on entity documentation, commercial register matters, notary-related work, and statutory filings. Beyond execution, you will actively contribute to building scalable processes, maintaining high-quality templates, and keeping the team ahead of relevant regulatory developments. This position is ideal for someone who combines precision and reliability with a genuine interest in process improvement and modern ways of working, including the confident use of AI tools, in a fast-paced international SaaS environment. A strong understanding of German legal fundamentals, especially in the area of corporate law, will be important for success in this role.

What you'll do

• Maintain and update corporate records and entity documentation across the global Lucanet group, including entity-related data, internal registers, and shareholder records.
• Coordinate corporate administration activities across all legal entities, including the preparation and coordination of documentation for registrations, amendments, and corporate changes.
• Prepare information and supporting documents for commercial register updates and similar formal statutory processes.
• Assist with notary-related work and coordinate related documentation processes.
• Manage and track statutory filing deadlines and ensure timely, complete, and accurate submissions across jurisdictions.
• Draft, maintain, and continuously improve standard templates for corporate housekeeping documents, ensuring they are up to date, jurisdiction-appropriate, and audit-ready.
• Track and consolidate corporate and statutory law updates flagged by local advisors, and translate the implications into practical updates to our processes and documentation.
• Build and maintain internal self-service resources, including entity fact sheets, corporate data libraries, and routing guides, so that recurring questions from across the business are answered by well-maintained reference materials rather than by individual intervention.
• Identify opportunities to streamline and automate recurring corporate administration workflows, and take ownership of implementing improvements, including the confident use of AI-powered tools where they add genuine efficiency.
• Maintain and continuously improve entity administration tools, filing systems to ensure up-to-date and audit-ready documentation.
• Support cross-border entity maintenance activities, including coordination with local advisors and authorities in international jurisdictions.
• Support the Head of Tax and the wider Finance team in day-to-day operational tasks, helping to ensure smooth execution across ongoing corporate administration topics.

What you bring to the table

• Legal or notarial background, e.g. Bachelor of Law, Paralegal qualification, or comparable training such as Legal and Notarial Assistant / Notarial Assistant.
• Professional experience in a legal, notarial, or corporate administration environment, with hands-on exposure to commercial register matters and entity documentation.
• Strong interest in corporate administration, entity maintenance, and notary-related work.
• Solid knowledge of German legal fundamentals, especially in German corporate law, and proven experience in comparable international legal fundamentals.
• Good understanding of formal statutory processes and the documentation requirements associated with them, including across international jurisdictions.
• A proactive approach to monitoring regulatory and legal developments relevant to corporate administration, with the ability to translate changes into practical process or documentation updates.
• Experience with or genuine appetite for process improvement and workflow automation, you look for smarter ways to do recurring work, not just faster ones.
• Comfortable using AI tools as a natural part of your working day, whether for drafting, research, or process support; you think about how technology can improve quality and efficiency, not just speed.
• Highly structured, detail-oriented, and reliable working style, with a strong sense of ownership over deadlines and accuracy.
• Hands-on mentality with a focus on execution and getting things done, including in an international, multi-entity context.
• Comfortable working in a dynamic, international environment with exposure to non-German jurisdictions.
• Fluent German and strong English skills are required for working in an international context.

To be considered for this role, candidates must have the legal right to work in the country of employment.

Perks at work

• LucaFlex – We acknowledge that every individual has different working styles and preferences. Our flexible working model allows you to plan your working hours and location according to your needs and professional responsibilities.
• Work from Abroad – Sometimes a change of scenery can boost creativity and productivity, you can work up to 90 workdays outside your home country with the support from our partner Workflex.
• Sabbatical – Take the time you need for personal pursuits, family time, travel, or any other activities that suit you with our sabbatical options. 
• Team Spirit – We value teamwork and celebrate our achievements. That’s why we take many opportunities to get together, learn together, and cherish our successes together.
• Learning & Development – We encourage you to shape your own development with the support of dedicated time, resources, and budget provided by us.
• Lucanet Engage – Our feedback process is designed to support your personal and professional development in a targeted manner through regular dialogue.
• Lucanet Do Good– As a company we want to give back and support you in taking the time to do some good, individually or as a team, with paid volunteer time.
• Health & Wellbeing – Your overall wellbeing is important to us, which is why we offer tailored health and wellbeing programs, including company-wide initiatives, subsidies for sports activities, mental health support, and counseling through our external partners. 
• Generous leave policy – We encourage you to take time off to relax, travel, and recharge.
• Compensation & Company Pension Plan – We are committed to equal pay and supporting you for your future by offering a company pension plan and/or pension allowances.
• Discounts – Enjoy a whole bunch of discounts from our external corporate benefits partner.