Office Coordinator

We are looking for a Office Coordinator to join our team in Sofia.

In this role you will:

• Manage all general Office tasks to ensure a smooth day-to-day running of the office.
• Manage the biometric and access control systems (fingerprint and access cards), HelpDesk system, taxi services, and visitor registration in line with company policies.
• Supervise the parking allocation process and maintain accurate records for staff, guest, and supplier parking slots.
• Handle all incoming and outgoing correspondence.
• Cooperate with Security.
• Keep in order company-related agreements, invoices, guarantees and protocols.
• Ensure compliance with all company policies, procedures, and guidelines.
• Conduct routine inspections, manage office stock, and oversee storage organization.
• Order, track, and distribute office supplies, groceries, and stationery.
• Manage office furniture inventory and utilization.
• Maintain the condition of the office and arrange necessary technical repairs.
• Allocation of office space and equipment (furniture, seating).
• Act as a point of contact and communicate on behalf of the Office Operations Management.
• Monitor and inspect cleaning conditions at the office.
• Replace colleagues during their vacations, sick leaves, and other absences.
• Deal with customer complaints or issues.
• Suppliers management and supervision.
• Assist with daily purchases.
• Other direct managers assigned duties.

• Secondary education
• Fluent knowledge of English and Bulgarian
• High sense of responsibility, punctuality, accuracy, flexibility and attention to details
• Ability to accurately fulfil the Office Management orders and work tasks
• Tact and discretion for dealing with confidential information
• Multitasking - adaptable approach to work, the ability to work with fast-paced, ever changing environment
• Ability to work independently and in a team
• Good communication skills

What to we offer:

• Challenging work within a dynamic international team
• Excellent environment for personal and professional development
• Friendly and reliable colleagues
• Environment tailored to allow you to realize your full potential
• Many opportunities to grow and prove yourself
• Social Benefits - Multisport card, additional medical insurance
• Modern office in the city center with an amazing view