Executive Assistant

📣 Join ViCentra – Empower Bold Change in MedTech

📍 Location: Utrecht
💼 Hybrid or On-site | Temporary role (6-months) with option to prolong

🌍 Making Every Move Matter

At ViCentra, we’re on a mission to make living with diabetes easier, by designing simple, beautiful, and effective solutions that fit people’s lives, not the other way around. We combine technological innovation with human-centered design to empower people with more freedom, confidence, and life on their terms. Our values; Be Bold, Build Trust, Focus on the Customer and Deliver Excellence drive everything we create and every decision we make.

We believe that when ambition meets purpose, remarkable things happen. If you thrive in a space where ideas accelerate, challenges spark growth, and making a difference is the goal, ViCentra is your next great adventure. 🚀

👩💻 Your Impact

As Executive Assistant, you’ll play a central role in supporting both our Senior Leadership Team and the day-to-day running of the organisation.

You’ll act as a trusted and proactive partner to leadership, ensuring schedules run smoothly, priorities stay on track, and meetings and communications are well prepared. At the same time, you’ll contribute to the wider organisation by supporting internal events, office coordination, and team operations.

This is a role where attention to detail meets variety, from managing leadership cadence and preparing key materials, to helping organise company moments and keeping things running seamlessly behind the scenes.

If you enjoy being organised, hands-on, and at the centre of activity, while working closely with leadership and teams across the business, this is a role where you can make a visible and valued contribution every day.

🔧 What You’ll Take On

In your role, you will:

• Act as a trusted partner to senior leaders, anticipating needs and ensuring follow-through on key priorities.

• Own end-to-end calendar, agenda, and leadership cadence management, including SLT meetings, QBRs, and All Hands.

• Prepare briefing materials, presentations, and leadership communications.

• Coordinate and drive OKR planning, tracking, and follow-up across teams.

• Ensure clear company-wide communication and alignment on priorities and decisions.

• Support change and transformation initiatives, ensuring progress and stakeholder engagement.

• Lead internal event and leadership offsite coordination, delivering excellent employee experiences.

• Track decisions and actions, proactively managing risks and escalating where needed.