Shape the utilities market of the future with us!

Part-time: 16–20 hours per week
Main location: Erfurt or Leipzig
Start: as soon as possible

What is the role about?

Keep our offices running smoothly with us!

Office Administrator (m/f/d)

At Cuculus, we are shaping the future of utilities with innovative software — and we believe that great workplaces are just as important as great technology.

We are looking for a proactive and well-organized Office Administrator (m/f/d) who enjoys creating a welcoming office environment and supporting colleagues in their daily work.

In this role, your main workplace will be one of our offices: Erfurt or Leipzig. In addition, you will regularly support the other office on site, approximately once per week.

This is a good opportunity for someone looking for a part-time role or a working student position who enjoys variety, takes ownership, and likes working with people.

Your Role at a Glance

• Keep our offices running smoothly through day-to-day office management and administrative support.
• Manage office supplies, refreshments, and small office purchases.
• Prepare meeting rooms, coordinate catering, and welcome guests.
• Handle incoming mail, shared mailboxes, and general office communication.
• Coordinate office maintenance, repairs, and external service providers.
• Support business travel arrangements and related documentation.
• Help organize company events, internal meetings, and team activities.
• Support finance administration by processing invoices and receipts
• Coordinate purchasing activities, including obtaining quotes, placing orders, tracking deliveries, and checking invoices.

Your profile

• You are well organized, reliable, and enjoy keeping things running smoothly in the background.
• You like working with people and create a friendly, welcoming atmosphere
• You take ownership of your tasks, work independently, and notice when something needs attention.
• You are comfortable handling administrative tasks, coordinating small purchases, and communicating with internal and external contacts.
• You have good communication skills in English and German (minimum B2).
• You are confident using common office tools such as Microsoft 365.
• You are willing to regularly work on site in one of our offices Erfurt or Leipzig, but with travel one time per week in the other location (travel costs are covered by the company).
• Previous experience in office management, administration, hospitality, event support, or a similar area is helpful, but not required.

Why us?

At Cuculus, you'll become part of a collaborative and international team where trust, ownership, and continuous improvement are part of our everyday work. You'll have the opportunity to make a visible impact on the daily experience of your colleagues while gaining valuable professional experience in a growing technology company.