Office and Finance Administrator

Office & Finance Manager Herts Garden Rooms (uSIPs Ltd)

Location: Fully Remote (UK)
Employment: Self-employed / Freelance
Hours: Flexible (approximately 20 to 30 hours per week initially)

Help us build the business behind the buildings.

At Herts Garden Rooms, we design and build premium garden rooms across the South East. We have grown rapidly over the last eight years and are now entering an exciting new phase.

We're looking for someone who doesn't just want another bookkeeping or administration role.

We're looking for someone who wants to make a genuine impact.

We want an experienced Office & Finance Manager who enjoys bringing order to busy businesses, creating systems, improving processes and helping a company become more efficient.

This is an opportunity to join a business that is actively evolving. You'll work closely with the directors to help shape how the company operates, introducing better structure, clearer procedures and smarter ways of working.

If you're the sort of person who sees an inefficient process and immediately starts thinking about how it could be improved, we'd love to hear from you.

About the Role

This is a varied role combining finance, administration and operational support.

Initially, you'll take ownership of our day-to-day financial administration while reviewing our existing systems and identifying opportunities for improvement.

As you become familiar with the business, we want you to help develop processes that make the company more organised, more efficient and easier to scale.

We value ideas and initiative. If you have experience implementing systems, improving workflows or introducing better ways of working, you'll have the opportunity to make a real difference.

Your ResponsibilitiesFinancial Management

• Raising customer invoices in line with project milestones.
• Monitoring customer payments and carrying out credit control.
• Maintaining accurate sales and purchase ledgers.
• Processing supplier invoices.
• Managing supplier payment runs.
• Paying subcontractors.
• Processing CIS returns.
• Preparing VAT returns.
• Managing PAYE and payroll information.
• Bank reconciliations.
• Maintaining accurate cash flow reporting.
• Liaising with our accountants.

Project Administration

• Producing contracts and Terms & Conditions.
• Maintaining accurate records for every live project.
• Tracking project values, payments received and outstanding balances.
• Producing reports for the directors.
• Supporting the operational team with administration.

Systems & Process Improvement

This is where we believe the real value of the role lies.

We're looking for someone who will:

• Review our existing office procedures.
• Introduce better systems and workflows.
• Improve organisation throughout the business.
• Create documented procedures and processes.
• Help standardise administration across departments.
• Identify opportunities to automate repetitive tasks.
• Work alongside the directors to improve efficiency.
• Help implement software and technology where appropriate.
• Continuously look for better ways of working.

We don't expect someone simply to maintain what already exists. We want someone who enjoys improving businesses.

About You

You'll probably have several years' experience managing finance and administration within a growing SME.

You'll be naturally organised and enjoy creating structure where things are busy.

You'll be confident enough to challenge existing processes and suggest improvements in a constructive way.

You'll take ownership of your work and won't wait to be told what needs doing.

Most importantly, you'll enjoy helping businesses improve.

Essential Skills

• Strong bookkeeping experience.
• Excellent Xero knowledge.
• Experience with CIS, VAT and PAYE.
• Excellent organisational skills.
• Strong Excel and Microsoft Office skills.
• Excellent written and verbal communication.
• High attention to detail.
• Experience producing management reports.
• Ability to work independently.
• Excellent problem-solving skills.

Desirable Experience

• Construction industry experience.
• Process improvement.
• Business operations.
• Workflow design.
• Documentation and procedure writing.
• AI or automation experience.
• CRM implementation.
• Project management software.

What We're Looking For

We're not necessarily looking for the cheapest person.

We're looking for the right person.

Someone with experience.

Someone who enjoys making businesses better.

Someone who wants to become part of the team and take pride in helping us build a more organised, efficient and scalable business.

We genuinely welcome people who can challenge the way we currently work and introduce better solutions.

If you can save us time, improve our systems and create long-term efficiencies, we'll happily invest in the right person.

What You'll Get

• Flexible fully remote working.
• Direct access to the directors.
• Genuine opportunity to influence how the business operates.
• Autonomy and trust.
• A business that welcomes new ideas.
• Long-term opportunity to grow with the company.
• Competitive self-employed hourly rate, based on experience.

If you're someone who enjoys creating order from complexity and wants to help shape the future of an ambitious business, we'd love to hear from you.

Pay: £18.00-£20.00 per hour

Benefits:

• Employee discount
• Flexitime
• Work from home

Education:

• A-Level or equivalent (required)

Experience:

• Bookkeeping: 3 years (required)
• Xero: 3 years (required)

Language:

• English (required)

Work Location: Remote