Office Coordinator

 Job Summary

This is a part time role, hours would be 10am - 2pm each day (negotiable)

In this role you will be expected to provide administrative assistance for the business and be willing to go above and beyond on a daily basis.  You will take ownership of delegated tasks and ensure they are completed in a timely and orderly manner, to a high standard. You will have high attention to detail and a can do, proactive attitude.

 

Responsibilities

Management Support

Support key members of our Darwin office

Support visiting Executives and VP's

The duties initially assigned include, but are not limited to:

• Front of house and first point of contact for internal and external visitors to the Darwin office
• Co-ordination of travel – Domestic and International
• Co-ordination of meetings, conference calls and video conferences with both internal & external stakeholders
• Minute taking
• Preparing documents/presentations – formatting, printing, binding as needed
• Preparing expense reconciliation (using WorkDay)
• Proactivity to liaise with suppliers and vendors to ensure a safe, clean, productive work environment
• Coordinate efforts with other departments including HR, Recruitment and IT

 Experience and Qualifications

• 5 plus years of experience as an Executive or Administrative Assistant within a corporate environment
• Ideal tertiary qualifications in Office / Business Administration.
• Ability to work in a team environment.
• Advanced skills in Microsoft Office; Outlook and established applications.
• Skills in Office 365 and WorkDay would be desirable.

Education and Training

Skills in Office 365 and WorkDay would be desirable.