Office Management & Team-Assistent (m/w/d)

YOUR TASKS

• You are the organizational heart of TRUSTEQ: You’re responsible for office management at our locations, ensuring that day-to-day office operations run smoothly and that our offices reflect what TRUSTEQ stands for.
• You’re eager not only to manage operational structures, processes and standards, but also to actively build and help shape them and to grow alongside us as TRUSTEQ grows as a consulting firm.
• You welcome clients, applicants and guests as the professional, representative face of TRUSTEQ.
• You’re responsible for end-to-end compliance and contract management: from framework agreements and signing processes to tool and license management.
• You’ll serve as the bridge between management and employees, clearly communicating issues in both directions and ensuring a smooth flow of information in day-to-day operations as well as during the implementation and optimization of workflows and processes.
• You’ll identify inefficiencies in existing processes early on, analyze their causes and implement pragmatic improvements independently and swiftly, taking the pressure off the consulting team.
• You are familiar with TRUSTEQ’s event portfolio and external positioning formats and step in to assist with operational tasks as needed.

YOUR PROFIL

• You have a strong talent for organization and structuring: office organization, coordination, and standardization of processes, as well as a confident, professional appearance, come naturally to you.
• Whether you have an apprenticeship or a college degree, what matters is relevant hands-on experience in an operational role such as office management or office assistant, ideally in a consulting firm, professional services or a similarly dynamic corporate environment.
• You’re down-to-earth, keep a clear head in stressful situations and possess a natural attention to quality as well as the ability to assert yourself clearly and confidently when necessary.
• You’re tech-savvy and experienced in using digital tools and office systems; experience with DocuSign, Salesforce, or similar platforms is a plus.
• You speak German very well (at least C1) and English well (at least B2) and you communicate clearly, professionally and in a manner appropriate to your audience, whether with the team or the partnership.

YOUR BENEFITS

• Supportive Team Culture: Team cohesion is important to us, we support one another and foster a healthy office culture. Our event team organizes regular after-work events to encourage exchange and connection beyond the workplace.
• Early Ownership & Responsibility: From day one, you will take on exciting tasks with real responsibility, whether on your project or by contributing to internal initiatives. You help shape the way we work.
• Clear Career Development Paths: You will find an environment that supports, challenges, and advances your professional growth. We offer clearly defined career paths and a transparent competency framework for every level.
• Creative Work Environment: We give you the freedom and time to develop creative solutions and provide the best, most modern hardware to support you (Apple or Windows).
• Employee Benefits: Flexible working models, a BahnCard, JobRad, Spendit card, Wellpass, and a company pension scheme contribute to your well-being. In addition, you’ll enjoy the best coffee from our new espresso machine and a fully stocked soft drinks fridge in the office.
• Attractive Vacation Policy: You benefit from 30 days of paid vacation per year and the flexibility to work from home.