[Thu Duc] Accountant Payable cum Customer collection matching Accountant

1. Customer collection matching

• Receive customer payment notifications, verify and reconcile payments against the corresponding invoices in the accounting system, ensuring accuracy and completeness.
• Maintain records of all payments and supporting documentation, ensuring data completeness and accuracy.
• Identify and resolve discrepancies between payments and invoices, and liaise with internal departments to address and resolve related issues.
• Prepare reports on payment transactions and outstanding balances.
• Prepare and distribute monthly customer account reconciliation statements.

2. Account Payable

• Work with AI tool to review invoice
• Record expenses when incurred.
• Process payments to third parties in time. Zero intercompany overdues. No backlog in handling invoices.
• Secure insurance premium invoices are paid on time.
• Verify supporting documents and book AP invoice in accounting system (with proper accounts and cost of centre) within 2 working days onced supporting documents are submitted & validated.
• Pay attention to book correctly some AP invoices to Inventory account.
• Assign Tax codes for the Purchases correctly.
• Propose payment plan timely and accurately for review.
• Submit payment plan as scheduled every month.
• Once payment plan is approved, process payments and follow up with approver to make sure all payments are processed within the same day or 1 day latest.
• Ensure all successful payments are booked & applied to AP invoices in accounting system in the same period (no later than 2 working days from payment date).
• Reconcile Payments between Bank & Accounting system and submit to direct superior/ Finance Managers on or before WD+1.
• Ensure all payments made are supported by qualified documents.
• Proactively handle inquiries related to payments

3. Month end closing support

• Complete AP journal entries by WD+1
• Prepare AP month end reconciliation file and submit for review before WD+ 3

4. Integration process

Always ready to work for new entities assigned

• Bachelor in Finance/ Accounting or related field
• At least 2 to 3 - year experience in accountant payable
• Mandatory good speaking and writing in English, Japanese readability is a plus
• Communication: Open and skillful to work with foreign colleagues
• Hard working and willingness-to-adapt attitude

All your information will be kept confidential according to privacy policy.